Program Assistant 2

Company Name:
Northwestern University
Job Summary:
The Program Assistant 2 provides a variety of clerical & administrative support which may include drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; basic bookkeeping; screening calls & visitors; preparing agendas & making arrangements for meetings & special events; &/or managing supervisor's &/or department calendar.
Specific Responsibilities:
Documents & Databases
Prepares manuscripts, scientific, technical &/or statistical documents;
Proofs for spelling & grammar;
Enters information into spreadsheets &/or databases;
Creates equations;
Compiles routine reports, statistics, tables, charts, etc. from readily available information;
Coordinates content maintenance of websites &/or blogs;
Trains &/or assists faculty &/or staff in updating their websites &/or blogs;
Processes accounts payables &/or receivables;
Verifies income &/or expense;
Resolves discrepancies & over/under budget problems;
Enters, tracks, & maintains documentation & logs of financial transactions;
Ensures that charges have posted to appropriate accounts;
Assists with reconciliation of accounts;
Reviews budget statements;
Investigates & resolves discrepancies;
Prepares budget reports & spreadsheets;
Completes routine payroll actions;
Human Resources
Processes a limited variety of routine HR transactions;
Provides information on HR policies & procedures;
Coordinates supervisor's &/or department calendar;
Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments;
Provides information via phone, e-mail, mail, etc.;
Represents supervisor in routine/standard situations with various levels of personnel both internally & externally;
Student Services
Guides students through admissions process;
Advises students of major/minor requirements;
Reviews student files/records for academic progress & referral;
Applies knowledge of federal & state regulations;
Interprets existing policies & procedures; etc.;
----Registers students for classes on a quarterly basis
----Processes admissions applications and prepare files and schedules for Associate Director
Coordinates work of receptionists, program assistants, temporary/work-study students, etc.
Performs other duties as assigned.
Minimum Qualifications:
A high school diploma or its equivalent along with 2 years of administrative support experience is required or the equivalent combination of education, training, and experience from which comparable skills can be acquired;
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Preferred Qualifications:
Bachelor's Degree or the equivalent combination of education, training, and experience from which comparable skills can be acquired;
Previous experience with Northwestern University systems.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer
Date Posted: 12/26/2014
Job Title: Program Assistant 2
Department: MCC Master of Biotechnology Pr
Job ID: 24728
Hours Per Week: 37.50
Location: Evanston Campus
Grade: NEX 10
Minimum to Midpoint Salary: $16.25 $20.35

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