Program Assistant 3 - One Year Appointment
4.
1 Evanston, IL Evanston, IL 4 days ago 4 days ago 4 days ago Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations.
Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc.
and alerts supervisor of critical issues and upcoming events.
This is a one-year term appointment eligible for renewal based on performance and funding
Responsibilities:
Documents & Databases Independently responds to and composes correspondence.
Creates and maintains standard spreadsheets and/or databases.
Prepares queries, reports, statistics, tables, charts, etc.
based on information compiled from various sources.
Determines format, elements, trends, etc.
Website Maintains websites and/or blogs.
Creates new web pages and/or updates standard information/data within the application's content management program.
Accounting Approves appropriate expenses, purchases and reimbursements per budget.
Creates and maintains financial records.
Prepares forms.
Verifies appropriateness and accuracy of charges.
Processes and reconciles expenses, accounting transfers, and/or appropriation changes.
Updates financial transaction spreadsheets and databases.
Generates summary reports and statistics.
Processes routine payroll actions.
Maintains accounting balances for grants/contracts.
Human Resources Initiates full range of HR actions such as new employee dept orientation.
Resolves hiring, termination, etc.
processing problems.
Drafts job descriptions.
Explains HR procedures.
Coordinations Manages supervisor's and/or dept calendar.
Manages registration and travel.
Organizes and coordinates events which may include creating timelines.
Collects agenda items and background materials.
Creates registrant profiles.
Coordinates complex itineraries involving domestic and/or international travel, etc.
Prepares annual event, conference and/or meeting budget.
Verifies invoices and expense reports; and/or reconciles to budget.
Contacts Screens and prioritizes incoming calls.
Responds to inquiries.
Provides basic interpretation of policies and procedures.
Researches information to resolve problems or issues.
Student Services Provides a variety of administrative support for student services such as recruitment; admissions; applications; curriculum; program evaluation.
Recommends alternatives for course requirements.
Reviews administrative processes and procedures regarding student services and recommends changes.
Supervision Coordinates work of receptionists, program assts, temporary/work-study students, secretaries, research/clerical assts, interns, etc.
Miscellaneous Performs other duties as assigned.
Minimum
Qualifications:
A high school diploma or equivalent required.
4 years of administrative support or other relevant experience required.
Minimum Competencies:
(Skills, knowledge, and abilities.
) Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Target hiring range for this position will be between $19.
31 - $27.
16 per hour.
Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https:
//www.
northwestern.
edu/hr/benefits/index.
html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care.
Visit us at https:
//www.
northwestern.
edu/hr/benefits/work-life/index.
html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home.
If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources.
Visit us at https:
//www.
northwestern.
edu/hr/learning/index.
html to learn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.
More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations.
We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
1 Evanston, IL Evanston, IL 4 days ago 4 days ago 4 days ago Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations.
Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc.
and alerts supervisor of critical issues and upcoming events.
This is a one-year term appointment eligible for renewal based on performance and funding
Responsibilities:
Documents & Databases Independently responds to and composes correspondence.
Creates and maintains standard spreadsheets and/or databases.
Prepares queries, reports, statistics, tables, charts, etc.
based on information compiled from various sources.
Determines format, elements, trends, etc.
Website Maintains websites and/or blogs.
Creates new web pages and/or updates standard information/data within the application's content management program.
Accounting Approves appropriate expenses, purchases and reimbursements per budget.
Creates and maintains financial records.
Prepares forms.
Verifies appropriateness and accuracy of charges.
Processes and reconciles expenses, accounting transfers, and/or appropriation changes.
Updates financial transaction spreadsheets and databases.
Generates summary reports and statistics.
Processes routine payroll actions.
Maintains accounting balances for grants/contracts.
Human Resources Initiates full range of HR actions such as new employee dept orientation.
Resolves hiring, termination, etc.
processing problems.
Drafts job descriptions.
Explains HR procedures.
Coordinations Manages supervisor's and/or dept calendar.
Manages registration and travel.
Organizes and coordinates events which may include creating timelines.
Collects agenda items and background materials.
Creates registrant profiles.
Coordinates complex itineraries involving domestic and/or international travel, etc.
Prepares annual event, conference and/or meeting budget.
Verifies invoices and expense reports; and/or reconciles to budget.
Contacts Screens and prioritizes incoming calls.
Responds to inquiries.
Provides basic interpretation of policies and procedures.
Researches information to resolve problems or issues.
Student Services Provides a variety of administrative support for student services such as recruitment; admissions; applications; curriculum; program evaluation.
Recommends alternatives for course requirements.
Reviews administrative processes and procedures regarding student services and recommends changes.
Supervision Coordinates work of receptionists, program assts, temporary/work-study students, secretaries, research/clerical assts, interns, etc.
Miscellaneous Performs other duties as assigned.
Minimum
Qualifications:
A high school diploma or equivalent required.
4 years of administrative support or other relevant experience required.
Minimum Competencies:
(Skills, knowledge, and abilities.
) Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Target hiring range for this position will be between $19.
31 - $27.
16 per hour.
Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https:
//www.
northwestern.
edu/hr/benefits/index.
html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care.
Visit us at https:
//www.
northwestern.
edu/hr/benefits/work-life/index.
html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home.
If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources.
Visit us at https:
//www.
northwestern.
edu/hr/learning/index.
html to learn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.
More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations.
We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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