Program Assistant 2
Evanston, IL Evanston, IL 12 hours ago 12 hours ago 12 hours ago The Program Assistant provides generalist administrative and operational support to the McCormick School of Engineering's Department of Computer Science and will also serve as the Assistant to the Chair.
This position supports the financial and payroll functions of the Department, helps to maintain facilities, updates the CS website, and assists the Chair with correspondence and scheduling meetings.
Additional responsibilities may include serving as back for other staff within the Department and providing extra support during faculty recruitment visits.
Organizational skills and attention to detail are key in this position.
The ideal candidate will be service focused and able to manage multiple priorities
Responsibilities:
Documents & Databases Prepares manuscripts, scientific, technical &/or statistical documents.
Proofs for spelling & grammar.
Enters information into spreadsheets &/or databases.
Creates equations.
Compiles routine reports, statistics, tables, charts, etc.
from readily available information.
Website Coordinates content maintenance of websites &/or blogs.
Trains &/or assists faculty &/or staff in updating their websites &/or blogs.
Accounting Processes accounts payables &/or receivables.
Verifies income &/or expense.
Resolves discrepancies & over/under budget problems.
Enters, tracks, & maintains documentation & logs of financial transactions.
Ensures that charges have posted to appropriate accounts.
Assists with reconciliation of accounts.
Reviews budget statements.
Investigates & resolves discrepancies.
Prepares budget reports & spreadsheets.
Completes routine payroll actions.
Human Resources Processes a limited variety of routine HR transactions.
Provides information on HR policies & procedures.
Coordination Coordinates supervisor's &/or dept calendar.
Coordinates registration & travel.
Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.
Contacts Provides information via phone, e-mail, mail, etc.
Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.
Student Services Guides students through admissions process.
Advises students of major/minor requirements.
Reviews student files/records for academic progress & referral.
Applies knowledge of federal & state regulations.
Interprets existing policies & procedures; etc.
Supervision Coordinates work of receptionists, program assts, temporary/work-study students, etc.
Miscellaneous Performs other duties as assigned.
Minimum
Qualifications:
A high school diploma or equivalent required.
2 years of administrative support or other relevant experience required.
Minimum Competencies:
(Skills, knowledge, and abilities.
) Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https:
//www.
northwestern.
edu/hr/benefits/index.
html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care.
Visit us at https:
//www.
northwestern.
edu/hr/benefits/work-life/index.
html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home.
If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources.
Visit us at https:
//www.
northwestern.
edu/hr/learning/index.
html to learn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.
More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations.
We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position supports the financial and payroll functions of the Department, helps to maintain facilities, updates the CS website, and assists the Chair with correspondence and scheduling meetings.
Additional responsibilities may include serving as back for other staff within the Department and providing extra support during faculty recruitment visits.
Organizational skills and attention to detail are key in this position.
The ideal candidate will be service focused and able to manage multiple priorities
Responsibilities:
Documents & Databases Prepares manuscripts, scientific, technical &/or statistical documents.
Proofs for spelling & grammar.
Enters information into spreadsheets &/or databases.
Creates equations.
Compiles routine reports, statistics, tables, charts, etc.
from readily available information.
Website Coordinates content maintenance of websites &/or blogs.
Trains &/or assists faculty &/or staff in updating their websites &/or blogs.
Accounting Processes accounts payables &/or receivables.
Verifies income &/or expense.
Resolves discrepancies & over/under budget problems.
Enters, tracks, & maintains documentation & logs of financial transactions.
Ensures that charges have posted to appropriate accounts.
Assists with reconciliation of accounts.
Reviews budget statements.
Investigates & resolves discrepancies.
Prepares budget reports & spreadsheets.
Completes routine payroll actions.
Human Resources Processes a limited variety of routine HR transactions.
Provides information on HR policies & procedures.
Coordination Coordinates supervisor's &/or dept calendar.
Coordinates registration & travel.
Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.
Contacts Provides information via phone, e-mail, mail, etc.
Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.
Student Services Guides students through admissions process.
Advises students of major/minor requirements.
Reviews student files/records for academic progress & referral.
Applies knowledge of federal & state regulations.
Interprets existing policies & procedures; etc.
Supervision Coordinates work of receptionists, program assts, temporary/work-study students, etc.
Miscellaneous Performs other duties as assigned.
Minimum
Qualifications:
A high school diploma or equivalent required.
2 years of administrative support or other relevant experience required.
Minimum Competencies:
(Skills, knowledge, and abilities.
) Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https:
//www.
northwestern.
edu/hr/benefits/index.
html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care.
Visit us at https:
//www.
northwestern.
edu/hr/benefits/work-life/index.
html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home.
If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources.
Visit us at https:
//www.
northwestern.
edu/hr/learning/index.
html to learn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.
More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations.
We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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