Executive Assistant
Evanston, IL Evanston, IL Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.
Under the direction of the Associate Director of Administration, this position provides executive level management of administrative operations for department chair and managing director of a world-renowned department including assessing feasibility and ongoing performance and providing day-to-day administrative & operational functions.
Responsibilities:
Administration Manages day to day operations.
Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
Manages design and development of program databases; compiles & analyzes data; prepares reports.
Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.
Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.
Communication, Outreach & Recruitment Maintains state-of-the-art website.
Incorporates social media and networking into program/project aspects as appropriate.
Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.
Creates content for publication of quarterly newsletter.
Evaluation Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.
Events Develops plans and arranges meetings, workshops, events, etc.
designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
Faculty Support Provides support for preparation of Promotion & Tenure cases.
Arranges colloquium & seminar coordination, & faculty travel planning.
Supports faculty in development and approval of new courses, faculty payments, classroom coordination, evaluations, and grading.
Miscellaneous Performs other duties as assigned.
Minimum
Qualifications:
Bachelor's in business, accounting or a related field
1 year program administration or similar experience; or 3 years program administration or similar experience.
Minimum Competencies:
(Skills, knowledge, and abilities.
) Strong knowledge of word processing, spreadsheet creation, and database software programs is required, specifically Outlook, Excel, PowerPoint and Word.
Knowledge of general office administration, procedures and equipment.
Highly organized and efficient completion of tasks.
Ability to maintain regular and punctual attendance.
Demonstrates confidence, composure and professionalism.
Advanced problem-solving skills.
Ability to effectively manage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments.
Ability to communicate clearly and concisely, both orally and in writing, with attention to detail.
Ability to interact and communicate effectively at multiple levels of the organization.
Ability to handle confidential and sensitive information.
Preferred
Qualifications:
Experience in Fortune 500 company or Tier 1 academic institution as administrative assistant Preferred Competencies:
(Skills, knowledge, and abilities) Working knowledge of both PC and Mac software systems.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https:
//www.
northwestern.
edu/hr/benefits/index.
html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care.
Visit us at https:
//www.
northwestern.
edu/hr/benefits/work-life/index.
html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home.
If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources.
Visit us at https:
//www.
northwestern.
edu/hr/learning/index.
html to learn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.
More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations.
We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Under the direction of the Associate Director of Administration, this position provides executive level management of administrative operations for department chair and managing director of a world-renowned department including assessing feasibility and ongoing performance and providing day-to-day administrative & operational functions.
Responsibilities:
Administration Manages day to day operations.
Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
Manages design and development of program databases; compiles & analyzes data; prepares reports.
Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.
Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.
Communication, Outreach & Recruitment Maintains state-of-the-art website.
Incorporates social media and networking into program/project aspects as appropriate.
Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.
Creates content for publication of quarterly newsletter.
Evaluation Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.
Events Develops plans and arranges meetings, workshops, events, etc.
designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
Faculty Support Provides support for preparation of Promotion & Tenure cases.
Arranges colloquium & seminar coordination, & faculty travel planning.
Supports faculty in development and approval of new courses, faculty payments, classroom coordination, evaluations, and grading.
Miscellaneous Performs other duties as assigned.
Minimum
Qualifications:
Bachelor's in business, accounting or a related field
1 year program administration or similar experience; or 3 years program administration or similar experience.
Minimum Competencies:
(Skills, knowledge, and abilities.
) Strong knowledge of word processing, spreadsheet creation, and database software programs is required, specifically Outlook, Excel, PowerPoint and Word.
Knowledge of general office administration, procedures and equipment.
Highly organized and efficient completion of tasks.
Ability to maintain regular and punctual attendance.
Demonstrates confidence, composure and professionalism.
Advanced problem-solving skills.
Ability to effectively manage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments.
Ability to communicate clearly and concisely, both orally and in writing, with attention to detail.
Ability to interact and communicate effectively at multiple levels of the organization.
Ability to handle confidential and sensitive information.
Preferred
Qualifications:
Experience in Fortune 500 company or Tier 1 academic institution as administrative assistant Preferred Competencies:
(Skills, knowledge, and abilities) Working knowledge of both PC and Mac software systems.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https:
//www.
northwestern.
edu/hr/benefits/index.
html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care.
Visit us at https:
//www.
northwestern.
edu/hr/benefits/work-life/index.
html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home.
If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources.
Visit us at https:
//www.
northwestern.
edu/hr/learning/index.
html to learn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.
More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations.
We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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